Publication Scheme

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Publication Scheme

Information available from Forrabury and Minster Parish Council under the model publication scheme

This tables gives examples of the kinds of information that the Information Commissioner Office (ICO) expect Parish/Community Councils to provide in order to meet their commitments under the model publication scheme.

We would expect Parish/Community Councils to make the information in this definition document available unless:

it does not hold the information;
the information is exempt under one of the FOIA exemptions or Environmental Information Regulations exceptions, or its release is prohibited by another statute;
the information is readily and publicly available from an external website; such information may have been provided by the public authority or on its behalf. The authority must provide a direct link to that information;
the information is archived, out of date or otherwise inaccessible; or,
it would be impractical or resource-intensive to prepare the material for routine release.

Introduction to Classes

Use the table below to identify the type of information you are looking for. Then use the tabs above to access the information source. If you require printed copies please refer to our schedule of charges

Class 1 – Who we are and what we do

Class 2 – What we spend and how we spend it

Class 3 – What our priorities are and how we are doing

Class 4 – How we make decisions

Class 5 – Our policies and procedures

Class 6 – Lists and registers

Class 7 – The services we offer

Other – Additional information

Class 1
Class 2
Class 3
Class 4
Class 5
Class 6
Class 7

Class 1 – Who we are and what we do

(organisational information, structures, locations and contacts)

This will be current information only

Information to be published

Who’s who on the council

Contact details for the Parish Clerk

Contact details of Councillors

Location of main council office

Staffing structure

Source

Clerks home address

Cost

Nil

Nil

Nil

Nil

Nil

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Information to be published

Annual return form and report by auditor (AGAR)

Finalised budget

Precept

Community Infrastructure Levy Report

Borrowing approval letter

Financial standing orders and regulations

Grants given and received

List of current contracts awarded and value of contract

Members allowances and expenses

Source

Not applicable

None claimed

Cost

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Class 3 – What our priorities are and how we are doing

(strategies and plans, performance indicators, audits, inspections and review)

Current and previous year as a minimum

Information to be published

Parish Plan

Annual report to Parish or Community meeting

Quality status

Local charters drawn up in accordance with DCLG guidelines

Source

None

None

Cost

Nil

Nil

Nil

Nil

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

Information to be published

Timetable of meetings

Agendas of meetings (as above)

Minutes of meetings (as above)

Reports presented to Council Meetings

Responses to Consultation Papers

Bye-laws

Responses to Planning applications

Source

None

None

Cost

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Policies and procedures for the conduct of council business

Information to be published

Procedural Standing Orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy Statements

Source

Not Applicable

Cost

Nil

N/A

Nil

Nil

Nil

Policies and procedures for the provision of services and about the employment of staff:

Internal instructions to staff and policies relating to the delivery of services

Equality and diversity policy

Health and Safety Policy

Recruitment Policies (including current vacancies)

Complaints procedure

Information Security Policy

Records management policy (document retention)

Data protection policy

Schedule of Charges (for publication of information)

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Class 6 – List and registers

Currently maintained lists and registers only

Information to be supplied

Assets register

Disclosure Log (may not be held by Parish Councils)

Register of members interests (declaration of interests)

Register of gifts and hospitality

Source

Not Held

Not Held

Cost

Nil

N/A

Nil

N/A

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

Information to be supplied

Allotments

Burial grounds and closed churchyards

Community centres and village halls

Parks, Playing fields and recreational facilities

Seating,litter bins, clocks, memorials and lighting

Bus shelters

Markets

Public Conveniences

Agency Agreements

Services for which the council is entitled to recover a fee, together with those fees.

Source

N/A

N/A

N/A

N/A

Cost

Nil

N/A

N/A

Nil

Nil

Nil

N/A

N/A

Nil

Nil

Class 1: Class 1 – Who we are and what we do

(organisational information, structures, locations and contacts)

This will be current information only

Information to be published

Who’s who on the council

Contact details for the Parish Clerk

Contact details of Councillors

Location of main council office

Staffing structure

Source

This website

This website

This website

Clerks home address

This website

Cost

Nil

Nil

Nil

Nil

Nil
Class 2: Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Information to be published

Annual return form and report by auditor (AGAR)

Finalised budget

Precept

Community Infrastructure Levy Report

Borrowing approval letter

Financial standing orders and regulations

Grants given and received

List of current contracts awarded and value of contract

Members allowances and expenses

Source

This website

This website

This website

This website

Not applicable

This website

This website

This website

None claimed

Cost

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Nil
Class 3: Class 3 – What our priorities are and how we are doing

(strategies and plans, performance indicators, audits, inspections and review)

Current and previous year as a minimum

Information to be published

Parish Plan

Annual report to Parish or Community meeting

Quality status

Local charters drawn up in accordance with DCLG guidelines

Source

This website

This website

None

None

Cost

Nil

Nil

Nil

Nil
Class 4: Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

Information to be published

Timetable of meetings

Agendas of meetings (as above)

Minutes of meetings (as above)

Reports presented to Council Meetings

Responses to Consultation Papers

Bye-laws

Responses to Planning applications

Source

This website

This website

This website

None

This website

This website

None

Cost

Nil

Nil

Nil

Nil

Nil

Nil

Nil
Class 5: Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Policies and procedures for the conduct of council business

Information to be published

Procedural Standing Orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy Statements

Source

This website

Not Applicable

This website

This website

This website

Cost

Nil

N/A

Nil

Nil

Nil

Policies and procedures for the provision of services and about the employment of staff:

Internal instructions to staff and policies relating to the delivery of services

Equality and diversity policy

Health and Safety Policy

Recruitment Policies (including current vacancies)

Complaints procedure

Information Security Policy

Records management policy (document retention)

Data protection policy

Schedule of Charges (for publication of information)

This website

This website

This website

This website

This website

This website

This website

This website

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Nil
Class 6: Class 6 – List and registers

Currently maintained lists and registers only

Information to be supplied

Assets register

Disclosure Log (may not be held by Parish Councils)

Register of members interests (declaration of interests)

Register of gifts and hospitality

Source

This website

Not Held

This website

Not Held

Cost

Nil

N/A

Nil

N/A
Class 7: Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

Information to be supplied

Allotments

Burial grounds and closed churchyards

Community centres and village halls

Parks, Playing fields and recreational facilities

Seating,litter bins, clocks, memorials and lighting

Bus shelters

Markets

Public Conveniences

Agency Agreements

Services for which the council is entitled to recover a fee, together with those fees.

Source

This website

N/A

N/A

This website

This website

This website

N/A

N/A

This website

This website

Cost

Nil

N/A

N/A

Nil

Nil

Nil

N/A

N/A

Nil

Nil